Privacy Policy for Our Own Candidates

Last reviewed: October 17, 2023

California residents please also see CCPA Privacy Notice.

What Personal Data (“Your Personal Data”) are we Collecting?

When you apply to a SmartRecruiters’ job, the following Personal Data are collected:

  • Data that you (“You”, “Your”) input during the application process, the recruitment process or job alert creation (contact information, experience and education, attachments, screening questions answers).
  • Your IP Address.
  • Your login information (email address and encrypted password) for your Candidate Portal.
  • Cookies, which allow us to know how our services are accessed and used

For more details, click here.

What is the Purpose of Collecting Your Personal Data?

  • Manage our recruitment process : when You apply to a SmartRecruiters’ job, SmartRecruiters will collect, store, use and process Your Personal Data for the recruitment process.
  • Help You manage Your job opportunities : when You apply, You have access to a Candidate Portal, where You can find Your profile information and applications information and receive jobs suggestions.
  • Receive jobs suggestions available from and through SmartRecruiters, and from the recruiting team based on your profile and the current opportunities available.
  • Conduct surveys: SmartRecruiters may also contact You via surveys to conduct research about Your opinion of current or future SmartRecruiters functionalities and user experience.
  • Improve and develop services and products: SmartRecruiters may use the Personal Data to improve and develop its services and products to the extent this is necessary.

Because SmartRecruiters and its affiliates (“SmartRecruiters”) offer You real choice and control over how You use Your Personal Data, and wants to build trust and engagement with You, consent is the legitimate basis for processing Your Personal Data.

You can withdraw your consent at any time by deleting your Candidate Portal account.

How Your Personal Data will be used?

  • You can set up a personal account (“Candidate Portal”) which allows You to manage Your job opportunities and track your different applications of several Customers including your applications at SmartRecruiters.
  • In Your Candidate Portal, which is accessible on, You may register through the email you received after applying, or if your consent was requested. This is operated by SmartRecruiters under its own responsibility. The registration requires your email address and a password.
  • Your profile will be made available and visible to the recruitment team in charge of the job to which you applied. You will receive job offers from and through SmartRecruiters, and from the recruiting team based on your profile and the current opportunities available.
  • In order to provide world-class services to You, SmartRecruiters uses third-party providers to help perform statistical analysis, technical support and data hosting. To learn more, click here
  • Your application information will be collected by SmartRecruiters and be made available to You through the Candidate Portal.
  • You can find more details here. SmartRecruiters will never sell, rent, or lease the collected Personal Data.

How Can You self-manage Your Personal Data?

  • Candidate Portal: You can see all Your profile and applications You’ve made
    • Right to rectification: You can modify Your profile by going to the “My SmartProfile” section Terms - Modify Profile
    • Right to be forgotten: You can withdraw and delete Your profile at each company You applied for: Terms - Right to be Forgotten Footer Terms - Right to be Forgotten
    • Right to data portability: You can export Your profile in a machine readable format Terms - Export your Profile
    • Right to object to processing: You can decide whether or not you wish to create a Candidate Portal and to delete it as mentioned above. You will still be able to apply to the job of Your choice without creating a Candidate Portal.
    • Right to restriction of processing: Your Personal Data will be used solely for the purposes mentioned above and You can decide whether or not to create a Candidate Portal .You will still be able to apply to the job of Your choice without creating a Candidate Portal.
  • If You don’t have any Candidate Portal or have any questions on how Your Personal Data is used or how You can self-manage Your Personal Data, feel free to contact

SmartRecruiters uses Zoom or Google Meet for remote job interviews. Zoom collects personal data from meeting participants such as your name and email address and other participant related information. You can consult the Zoom privacy policy here. Occasionally, recruiters can use Google Meet. Please find privacy information for google meet Occasionally Google meet is used by SmartRecruiters recruiters, please find the google meet privacy information here

SmartRecruiters is using Cronofy to schedule the interviews with candidates. Cronofy collects the following data during the interview scheduling process.

Data used is :

  • Operational Information
  • Name, Email address, Company name (optional), Phone number (optional), Application name, Application URL
  • Billing Information
  • Billing contact name, Billing contact email address, Billing contact address, Company name, Company national tax identifier
  • Partner Event Data Fields

Summary, Description/body, Start and end time, Time zone where available, Recurrence rule, Category, Color, Conferencing information/URL, Location description, latitude, and longitude, Attendees:, Email address, Display name, Attendance status, Attachments.

Legal basis of processing of Cronofy

  1. Where it is necessary to provide services to you under the performance of the contract we have with you (contract necessity);
  2. Where we are required to do so in accordance with legal or regulatory obligations (legal necessity);
  3. Where you have given your consent (consent); and,
  4. Where it is in our (or a third party’s) legitimate interests to process your personal data and these interests do not prejudice your own interests or fundamental rights and freedoms (legitimate interests)

You can access the Cronofy privacy policy here

For more details, read How Your Personal Data will be used.

Use of Your Personal Data [click to expand]

Inquiries – How to Contact Us ?

If You have any queries related to one of Your applications for our applications to other companies you applied through your Candidate Portal, please contact them directly. You will find the Customer’s contact showed in the Candidate Portal.

Data Protection Questions

If You have any further queries, please send an email to our Data Protection Officer at: .

SmartRecruiters will respond in a timely manner.

In case of unresolved privacy or data use concern, You have the right to lodge a complaint with Your data protection supervisory authority.

SmartRecruiters, Inc.
166 Geary St
San Francisco, CA 94108